Updated September 2012
The term “research” includes studies research, practice-led research, and creative projects.For more information about the AMPD Research Policy pertaining to specific resources please see the Application Package for the Use of Space and Equipment (pdf)
Support for Grant Preparation & SubmissionThe AMPD Research Officer supports all faculty members in their process for acquiring grant money for research and practice-based creative projects. Faculty members can contact the Research Officer for help with such things as: finding grant funding programs, creating a long term plan for obtaining funding support, grant proposal preparation, grant budget development, post-award finance management, MOU preparation for faculty resources, and other project funding matters. York University internal applications for funding are submitted directly by faculty members to the central Office of Research Services (ORS). AMPD grant applications should be submitted to the Dean’s office, 201 GCFA. All grant applications needing an institutional signature must be submitted through the AMPD Research Office. Large partnership grants are supported through the Office of the Vice President of Research and Innovation. Please contact Sarah Whitaker, Senior Research Officer at ext. 20757 or firstname.lastname@example.org. Also see their website: http://www.yorku.ca/research/. In order to maximize the support available for grant preparation, those submitting grants must adhere to internal AMPD deadlines as well as those of the University. The timely preparation and submission of materials allow time for the necessary reviews but also substantive feedback from the Research Officer ensuring stronger grant proposals going forward. Grants submitted after the internal deadlines will receive only a technical review. Grant requests will not go forward without time for review by those responsible for signing off.
Research Computing SupportPlease see Appendix B in the Application Package for the Use of Space and Equipment (pdf) for information about research computing support.
YUFA/Dean’s Travel Fund:This fund will provide $800 for tenured and $1000 for non-tenured faculty support for those who are attending a conference to present a paper, travel to a site to develop an exhibit or to be involved in a production/performance, and/or other research that is related to the evolution of a faculty’s research. A notification of acceptance of the presentation, workshop, exhibit or performance or other documentation must be submitted at the time of the request which is due three weeks prior to travel. Each faculty’s request is limited to one per fiscal year (May 1 — June 30).
Other York University support for travel includes:The York SSHRC Aid for travel has 4 deadlines each year: Feb 1, May 1, August 1, and November 1. Faculty members can apply once a year to cover transportation costs (including airfare, train, bus or car) to conferences or speaking engagements at which s/he is presenting work. Funds cannot be used for accommodation costs, per diem or registrations fees. The York Ad Hoc Grant for travel, which is available only when all other sources of funding have been exhausted, also has 4 deadlines each year: March 15, June 15 September 15 and December 15. Again, only transportation costs (airfare, train, bus or car) to conferences or speaking engagements at which applicants are presenting their work are eligible. Applications for both the York SSHRC Aid for travel and the Ad Hoc Grant for travel are submitted directly to the Office of Research Services, 5th floor Research tower. Application forms for all travel fund programs, including the Dean’s YUFA Travel fund, the York SSHRC Aid for travel and the Ad Hoc Committee travel grant, are available on the AMPD Research Website: http://www.yorku.ca/ffares/resources/internalfunding.htm. Other York University internal support for research includes: The AMPD Minor Research/Creation Grant provides up to $2,500 for non-tenured and $1,500 for tenured YUFA faculty members. The annual deadline is January 31st. Applications are submitted to the AMPD Research Office, 278 GCFA. The York SSHRC small projects grant provides between $1,000 and $4,000 for YUFA faculty members. Awardees can apply every 2 calendar years. There are two deadlines each year: March 31 and October 31. Applications are submitted directly to the central Office of Research Services, 5th floor Research tower. YUFA members can apply for the following grant opportunities through their union: Release Time Teaching Fellow; Research Development Fellowship; and Teaching-Learning Development Grants. The deadline for all three funding opportunities is Nov. 15th. Sabbatical Leave Fellowships are also available with a deadline of Jan. 15. Please see the YUFA website for all applications forms and guidelines: http://www.yufa.org/contract/leaves&fellowships.html. CUPE faculty members can apply for the Professional Development Fund for support for conference travel and research project support. There are three deadlines per year. Please see the CUPE website for more information: http://3903.cupe.ca/benefits-funds/professional-development. The Specific Research Grant program is a self-funded grant that allows YUFA faculty members to designate a portion of their salary as grant funds by shifting T4 salary income to a T4A form. Research expenses can then be deducted from the T4A designated funds. Important regulations apply to this funding program. Check the guidelines for more information. Deadlines: Feb. 1, May 1, Nov. 1 Applications for these internal research grants can be found on the AMPD Research Website: http://www.yorku.ca/ffares/resources/internalfunding.htm#research. Course Release Opportunities YUFA Release-Time Teaching Fellowships: Deadline November 15. Please see the YUFA website: http://www.yufa.org/docs/rttf.html. Research Staff Funding for dedicated research staff hired for large scale projects (project managers, lab directors, technical support) must be provided by the grant. On-going support for these positions must come from external funding. Procurement and Hiring procedures: Research personnel should never be paid by personal cheque. It is NOT possible to obtain reimbursement from your research cost centre for payment to research personnel by personal cheque. There are two ways in which personnel can be hired on research grant money:
- as a Research Assistant, hired using an ETF form and paid either bi-weekly or a one-time-only payment, or
- as a consultant, i.e. a professional who provides specific services paid for by a cheque from York University.
- Independent contractors performing construction or any type of work or activity under a service agreement or any other contract entered into by the University;
- For businesses providing services to the University; and
- Third party use of University facilities